timeSensor LEGAL

Akademie Videos

Here you’ll find everything you need to effectively learn to use timeSensor LEGAL in no time, and apply it productively within your law firm, regardless of whether you work alone or with dozens of colleagues in your law firm. With the short training videos available in our video library, you can get to know the entire programme or just individual parts of our efficient law firm software, timeSensor LEGAL.

You’ll find information on the most popular variant of the law firm software timeSensor LEGAL, the “Business Edition”. If you use a different edition, operations may differ in parts, as not all functions are available in all editions.

Basic Training

In this module, you’ll learn how to manage addresses and mandates, display and sort lists, enter services in the dossier and manage your personal timesheet in our legal software, timeSensor LEGAL.

Any questions? We’re happy to help.

A1

Overview

In this module, you’ll learn how our legal software timeSensor LEGAL is structured and how to navigate it. The area bar and the function bar are presented, along with an overview of the various buttons.

A2

Address Lists

The legal software timeSensor LEGAL is flexible when it comes to output lists. This video shows how to personalise how address lists are viewed, and how to search, filter, copy or print addresses.

A3

Adding Clients

This video shows how to add new clients to your law firm database. It discusses in detail the “Master sheet” in the “Dossier” window. You will find many smart features in this section of our legal software, such as assigning colour labels, connecting contacts or adding a “Post-It” note.

A4.1

Creating Clients I

The video shows how to create a new mandate in a client’s file in our legal software timeSensor LEGAL. Learn how to fill in the most important fields and connect the mandate with relevant addresses, such as opposing party, solicitor, barrister and presiding court.

A4.2

Creating Clients II

This video shows other options available in our legal software for managing mandates. First set your fees, invoice templates and accounts. With the “rule-based income distribution” module, income is automatically distributed to partners and clerks. Invoices can be created automatically and monitored via “Controlling”.

A5

Performance Reviews

Our law firm software allows you to record services via your personal timesheet or directly in the client dossier. This video discusses the Mandates page in the Dossier, where you can record references, comments, and accomplishments. Services can be assigned to other clerks and recalculated based on a target fee.

A5.1

Record GHR Performance

This video discusses lawyer fees in accordance with Guideline Hourly Rates (GHR), and how you can conveniently create GHR invoices with the law firm software timeSensor LEGAL.

A6

Accounts, Drafts and the Archive

This video discusses the three tabs “Accounts”, “Drafts” and “Archive” in the “Dossier” window of the law firm software timeSensor LEGAL. While the “Accounts” tab provides insight into client bookings, the other two tabs are already part of the document management system (DMS) for lawyers.

A7

The Timesheet

The personal timesheet is probably the most used window in our timeSensor LEGAL software. This video discusses the quickest way to get your hours worked onto the timesheet, so you can bill them efficiently.

The Document Management System (DMS)

The legal software timeSensor LEGAL has a powerful document management system (DMS). The following videos show you how to create documents and archive them in the DMS, so you can quickly find them again when necessary.

Any questions? We’re happy to help.

B1

The Mandate Folder

Lawyers mainly work in the “mandate folder”. This is an electronic file in our legal software, timeSensor LEGAL. Here, you can create documents, send e-mails, fax or SMS messages. This video shows you how to work with Word or 4D Write templates, and deal with versioning and indexing of drafts.

B2

The Document Archive

This comprehensive video explains the structure of the document archive in the timeSensor LEGAL software. Documents can be archived, searched for and tagged with keywords. With archive divisions, documents can be structured with a uniform grid, and external document collections can be linked.

Financial Training

Whether it’s an advance, partial or final invoice, or an instalment invoice: timeSensor LEGAL software helps you to settle your mandates quickly and efficiently, while keeping an overview, even in complex cases. The following videos show various scenarios from billing proposals, to reminders and accounting.

Any questions? We’re happy to help.

C1

Invoice Straight from the Dossier

In the Dossier section of the timeSensor LEGAL software, you can settle accrued services. Here, services can be filtered according to various criteria, processed and then billed. The video explains how to create advance invoices (with and without immediate payment), partial invoices to third parties, and normal invoices.

C2

Calculate Flat-Rate Mandates

In this video, you can learn to create the requirements for billing mandates as flat rates in the timeSensor LEGAL software. Learn how to assign the flat-rate price list to the mandate, and record the agreed flat rate. Employees then enter their services rendered before the flat rate is billed.

C3

Partial Invoices to Third Parties

Occasionally, parts of the services provided are taken over by third parties, e.g. legal expenses insurance. This video shows you how to use the legal software timeSensor LEGAL to charge third parties for services and then create a final invoice for the client.

C5

Client List and Debtors

In the “Finances” section of the timeSensor LEGAL software, you can find the “Clients” button. This shows the list of clients, and is the starting point for billing. The invoices created from this client list end up in the accounts receivable. This button is also discussed in this video.

C6

Cash Accounts

With timeSensor LEGAL software, you can either process just the incoming debtors or the entire payment transaction. The “Money accounts” button shows which accounts you can use (i.e., cash account, bank accounts, etc.). This video explains the structure and handling of cash accounts.

C8

Transitory and Third-Party Funds

This video is aimed at advanced users of timeSensor LEGAL software. Post and monitor submitted costs via the “Transit items” account. This shows the booking of third-party funds via an escrow account, and the offsetting or refunding of the amounts.

Programme Administration

In this module, you’ll learn how to manage addresses and clients, display and sort lists, enter services in the dossier, and manage your personal timesheet in our  timeSensor LEGAL software.

Any questions? We’re happy to help.

D2

Create a New User

When a new lawyer joins your firm, of course this has to be entered into the timeSensor LEGAL software. This video shows you how to enter the address, open new user access and create a clerk for the desired sections.

D3

Service Groups, Services, Prices

timeSensor LEGAL software offers you complete freedom in managing your service catalogue. This video shows what a service group is and how to create new service groups. You can then enter and assign services and price them accordingly.

D4

Avoiding Connection Disruptions

If your Internet Client loses server connection from time to time, then your data connection is unstable and the error source needs to be found. This video shows how to run a PING test to the server, which can be useful for troubleshooting.

Creating Templates

In this module, you’ll learn how to manage addresses and mandates, display and sort lists, enter services into the dossier and manage your personal timesheet in timeSensor LEGAL software.

Any questions? We’re happy to help.

E1

Create Simple Templates

This video shows you how templates are created and managed in timeSensor LEGAL software. Create a simple template for a multilingual serial letter, using the word processor built into the office program, then carry out mailing tasks.

E2

Compound and Conditional Templates

In this video, learn to create a multilingual, conditional template for a form letter for the opening of a new law firm. You can differentiate selected recipients with a coulor code and create a personal invitation for selected recipients. All recipients can also receive directions in PDF format.

E3

Creating Templates for Sending E-mails and Faxes

This video shows you how to apply timeSensor LEGAL software to send not only by post, but also e-mails or faxes. This video extends the serial letter created in Video E2 so that available communication channels can be used if necessary.

E4

Templates with Variables

In this video, learn to create a conversation log and get to know the built-in word processor 4D Write better. We show you how to insert variables and placeholders into the template. These variables can be automatically filled with data, while placeholders are filled in by the user when using the templates.

E5

Adjusting Dunning Templates

The dunning of outstanding invoices is always a tricky undertaking. timeSensor LEGAL software finds the right tone, with flexible dunning templates. This video shows you how to adapt dunning templates to your own needs.

E6

List and Label Templates

This video shows you how to define your own lists and label formats in timeSensor LEGAL software. Print your own evaluations and lists, or print out addresses on label sheets.

E7

Insert Data into Templates with 4D Expressions

In this video, you’ll learn how to insert data from the database into 4D Write templates using 4D expressions. These expressions can return simple field contents, or whole blocks of text. Use 4D expressions and add flexibility to your use of timeSensor LEGAL software.

E8

Integrate Word Templates

timeSensor LEGAL and Microsoft Word complement each other perfectly: create smaller and standardised documents in the built-in, Word-compatible word processor, and use Microsoft Word for large, individual and complex documents. This video shows you how Word is integrated.

“As a leading employment law boutique, we look after our national and international clients at four locations throughout Germany. With timeSensor LEGAL, we’ve found the perfect software to make our cross-location teamwork even more efficient. The user-friendly interface, the clear timesheet and the effective support are the most impressive features of timeSensor LEGAL.”

“What convinced me to use timeSensor® LEGAL was its clear and well thought-out structure. The software is very powerful, yet it is still clear and user-friendly. And if any questions arise, the support team is friendly and efficient with their help.”

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